The same 24 hours are available for all of us each day.
Yes, some people manage to be more productive by using a method called “block time”.
“Block time” is all about setting aside specific blocks of time in your schedule for specific tasks or activities.
For example, you might block off time in the morning for focused work on a project, and then block off time in the afternoon for meetings or responding to emails. By dividing your day into blocks of time and focusing on one specific task or activity during each block, you can be more productive and better manage your time.
The practice of “Block Time” is really useful for those who have a lot of tasks or responsibilities and need to prioritize their time effectively. By blocking off time for specific tasks, you can ensure that you have dedicated time to focus on the most important tasks, rather than constantly switching between tasks and losing focus.
How to create block time?
Here are a few ways you can create “block time” in order to be more productive:
- Identify your most important tasks:
- First, take some time to identify the tasks or activities that are most important for you to complete. These might be tasks that are due soon, or tasks that will have the biggest impact on your goals.
- Create a schedule:
- Next, create a schedule that blocks off time for each of these important tasks. Try to schedule these tasks during the times of day when you are most productive and have the most energy.
- Set aside time for breaks:
- It’s important to also set aside time for breaks so you can recharge and stay focused. Consider blocking off time for short breaks between tasks, or for a longer lunch break.
- Use a timer:
- A timer can be a useful tool for helping you stay on track during your blocked-off time. Set a timer for the length of your block time and work on your task until the timer goes off.
- Minimize distractions:
- When you are working on a task during your blocked-off time, try to minimize distractions as much as possible. Turn off notifications on your phone and close unnecessary tabs on your computer to help you stay focused.
Using these steps you can create “blocked time” to focus on specific activities and minimize distractions.
Pitfalls to avoid when creating block time
Watch out for these pitfalls when blocking time on your schedule to do specific work:
- Underestimating the time needed for tasks:
- It’s important to be realistic about how long each task will take you to complete.
- If you underestimate the time needed, you may find that you don’t have enough time to finish the task during your blocked-off time.
- Being too rigid with your schedule:
- While it’s important to be disciplined with your time, it’s also important to be flexible.
- If you are too rigid with your schedule, you may find that you are unable to accommodate unexpected events or tasks that come up.
- Not leaving enough time for breaks:
- It’s important to set aside time for breaks in order to recharge and stay focused.
- If you don’t leave enough time for breaks, you may find that you become overwhelmed or burnt out.
- Not being aware of your own productivity patterns:
- Everyone has their own productivity patterns, and it’s important to be aware of your own.
- If you try to schedule tasks during times when you are not typically productive, you may struggle to get things done.
Use “block time” in a realistic and flexible way. Find your own productivity patterns when blocking time on your schedule to do specific work so that you can create a schedule that allows you to be more productive.
As it was said, “a collection of productive days create a productive life.”